Creating the Extraordinary Student Experience

CPDS Information for Participation

The CPDS is now recruiting institutions for the 2017-2018 administation of the study, with surveys going out to students in February 2018 and April 2018 (your institution decides). Participation is free! You can sign up by completing this quick form:

Institutions interested in the April 2018 administration of the study can sign up through December 15! The Letter of Support or IRB approval for the April administration is due by January 15. Click here for a copy of the survey instrument.

Each participating institution will receive: 

  • An overall report of the national findings from the CPDS
  • An institutional report of the findings from the CPDS
  • An anonymous student-level data file if your institution gains approval from your Institutional Review Board (optional)

What we need from you to participate: 

  1. Completion of CPDS Participation Form (
  2. Institutional approval for participation (letter of support or approval letter from your Institutional Review Board
  3. Random sample of students
  4. Your consideration of providing incentives to students for participation

Institutional Review Board (IRB): Institutions will not be required to complete an IRB to participate in the study, but should go through IRB if they wish to do research on their institution’s data.


1. Completion of the CPDS Participation Form (

2. Institutional Approval for Participation

In order to participate in the CPDS, your institution must submit either a letter of support for participating in the study or a letter of research approval from your Institutional Review Board (IRB). Here is additional information to help you decide which option is best for your institution:

  • Letter of Institutional Support: If your institution would like to receive a copy of an institution-specific report of the results, but does not want to receive your institution-specific student-level data file, please submit a letter of institutional support from the appropriate official at the university (e.g., Dean of Students, Vice President, President). To see an example of an institutional letter of support, please click here. Before choosing this option, check your institution’s policies to determine whether you are required to gain approval from your IRB regardless of receiving data.
  • Institutional Review Board Approval: If your institution would like to receive a copy of your institution’s student-level data file, you must secure approval from your institution’s Institutional Review Board (otherwise known as Internal Review Board, Human Subjects Committee, Research Review Board) and provide the CPDS team with a copy of the approval letter to participate in the study. It is extremely important that you receive approval to conduct research from your IRB, and do not state that Ohio State will be the IRB of record. If you have questions about this process, please contact us at

Many institutions will determine that the CPDS presents minimal risk to students and will grant either an exemption or expedited review. Please inquire with your IRB whether this is possible. If you are exempt from review, you will need to provide the CPDS team with documentation to this effect and a letter of institutional support to complete to participate.

Please remember that either the copy of your IRB approval or a letter of institutional support is due by October 21 to participate in the study.

3. Random Sample of Students

Participating institutions will be required to provide a random sample of students with their email addresses as well as demographics pulled and matched to each student at the beginning of the study. The size of the random sample varies by the size of the participating institution:

Institution’s Student Population SizeSample Size

Under 5,000






More than 20,000



4. Consider Providing Incentives for Participation

To ensure high response rates, institutions are encouraged to offer incentives to students for participation in the survey. Suggested incentives include:

  • Entering all participating students in a raffle and the winner(s) receives an iPad or gift card.
  • Providing free tickets to a campus event for each participating student
  • Providing a coupon for a free or reduced priced item at the campus book store or cafeteria


For more information, please contact us at